Top Accountancy Demo

To get an inside look at the power of Top Accountancy and to see just how fully featured it is please check out the online demo. The details to access the demo are listed below.

Admin panel demo

Username: demo
Password: demo

Getting Started

Here are the steps involved in creating
a customer
some products
an invoice for that customer
receiving payment for that invoice

The same process applies for supplier invoices

Create the invoice
- Create third parties you are dealing with by going to Contacts -> Customers.
- In the list of customers (which could be empty), click on "add". Fill in the various fields as you see fit and refer below for more information
- Go to Products and create one or more products. See below for more information about the way taxes are treated
- Go to AR->Invoices and create a new invoice. Save it when done
- To send to your customer, on the "browse" screen of invoices, select the "star". This will get you to the "official invoice" screen. A printable version of the invoice will be shown. A sample template suitable for orders (that is quote, purchase orders and invoices) is available in blue_admin/setup/charts/order.html. You can customise or add additional template as needed to fit your specific conditions
Process receipt
- In the menu, select "Receipt". This can be found under the main heading in "AR" or on the side menu when selecting "invoice" (the later applies for both AR and AP)
- Click on "add a receipt" in the bottom right corner of the screen
- In the first step, you must select the customer for which you process the receipt. Additionally, you can filter outstanding invoices by specifying a date range
- On the second screen, you must enter the amount which is paid. By default, Blueerp allocates the amount paid as follows
  1. If an invoice exists of the same amount, then the amount paid is allocated to that invoice
  2. If it is not the case, then a FIFO scheme is used
  3. If for some reason, the automatic allocation is not what you want, you can always enter the values manually
- Click on save

Note about contacts

Two types of contact exist: customers and vendors. They both work the same way.

In particular, note the following:

the "name" field represent the name that very contact will be identified in drop down lists throughout BlueErp
the "account" field represent the default account that will be used to store trading with that particular third party. There is no need to have an account per customer/supplier; but it may be useful for main categories such as Trade Debtors / Australia and Trade Debtors / Export
In the Tax box, tick the tax that applies to that customer

Note about taxes

You can define and edit taxes by going to blue_admin
In Top Accountancy, applicable tax are calculated as the intersect of the taxes applicable to a third party; and the taxes applicable to a given item

For instance, with regards to GST (VAT in some countries):

For an export customer, do not tick any of the taxes. No product will have any tax applied to it
If the country defines different type of items, some of them not subject to GST, then do not tick any of the taxes in the product definition; and BlueErp will not add any tax component to this product